You are about to pull off the biggest social event of the year. Planning for a party at home with a few friends is nothing as compared to organizing a huge corporate event. From preparing guest lists to sending invites and collecting RSVPs, organizing an event for a corporate gathering might require more than just your presence.
So while you exchange stern looks with the vendor for any signs of crashing your event, we would like you to come to terms with the reality and collect a calendar, journal, and pen to plan out a schedule. If possible, book yourself for a physician’s appointment because your temperature and blood pressure are about to touch the sky. Not to mention the overwhelming stress and headache that might need more than just a trip to the masseuse’s clinic.
Below is a list of 5 reasons why you should hire an event planner for your next party and save yourself from any headache.
1) You’ll save a ton of time!
Most of the time, you are running errands for the big event you have to pull by the weekend. Or you are working overtime to make ends meet. With your work schedule, you barely have the time to worry about different venues or meeting caterers to shortlist the suitable ones.
Plus, when you have a tough schedule, it’s hard to meet the terms of your required services and go out to look at venues or meet with people that are in your budget. Most of the time, you are compromising on a mediocre, claustrophobic venue and settling for second best.
A professional event planner is quite well versed in circling places – and getting you the best quotations and rates regarding your venues or caterers you are interested in. An event planner saves you the time required to shortlist the venues all by yourself by bringing you a prime, shortlisted list so that you can see and select the high priority ones to visit in person.
All you need to do is tell your event planner to bring you a venue that’s ideal for an outdoor event, and your words will come true before the day is over.
2) You’ll Save a Huge Amount of Money!
“Erm, excuse me? Isn’t hiring an event planner a luxurious sort of deal, where people with money and big snooty noses tend to get things done by just pointing their index fingers?”
Preparing for an event on your own gets a bit dreary, especially if you have a fixed budget and a load of responsibilities to take care of. It is not humanly possible to worry about the budget, venue, and the attractions of an event at the same time. Even if you manage to do so, you would probably not be able to enjoy it because you would be exhausted by the time the event starts.
Organizing an event with an event planner has its perks. Not only are they well-connected but are pretty well-versed in their services. Plus, since event planners network with venue managers, food and beverage caterers, equipment dealers, and artistes as a necessity, they build a reputable PR. Due to high PR, they can bring you deals that are affordable and within your budget.
3) No Fear of Burnout!
Hiring an event planner to take care of your duties for the big day can prevent you from burning out and running into any hurdles now and then. Is your caterer not picking up their phone? Is the florist not at the venue on time? Maybe there aren’t enough plates or glasses. But no need to panic as your event planner’s got their ears tied to their phones and eyes wrapped around the minute details.
While planning an event, it’s quite essential to delegate duties. Since an event planner takes the time and effort to delegate their duties, your event can be managed more effectively and efficiently. The best perk about working with an experienced professional is that even though you pay 20% more, they are taking care of some of the most stressful activities for you, and you get to enjoy your event without feeling exhausted about every little thing.
4) Never out of Creative Ideas!
Your corporate dealers remember the exact details of the social event that your company held previously. Hypothetically if your event was held on a destination beach to commemorate your closing deal with a soft drinks company, they might expect a little more this time, perhaps a cruise? Arranging the same party over and over again makes it cliche. In the corporate affair, you should be everything but cliché, repetitive, monotonous, and bland!
What do you do when all of your ideas have run out of creativity?
Hiring an event planner can help you emerge stronger in front of your corporate team, especially when you are too tired to challenge your remaining brain cells to think about new ideas. Any successful event planner is too professional to pull the same catering job and venue that they arranged for your last fiesta. In addition to handling the logistics, an event planning company consists of a creative team that undergoes the details of your event and arranges everything with adequate entertainment accordingly.
5) Managed to a Tee!
There is more to planning an event than just arranging a venue and decorating it for the big night. Speaking of décor, if it’s a huge corporate event, you would have to choose the decorations wisely, so that it looks subtle instead of a fancy Christmas affair.
You would have to choose a menu that includes everything from gluten-free to lactose-intolerant, dairy-free, and vegan options for your guests. Similarly, you would have to check in with your guests and perhaps, hire a transportation service for the ones who are either flying in from a different city or country and cannot make it because of lack of conveyance.
You would be required to prepare a guest-list and present it to your event planner to take care and keep the attention of the things required as per the feasibility of your esteemed corporate guests. While you prepare the format of the invites, you can have your event planner connect you to a digital printing service or greeting cards company that can handle it for you with ease. For RSVPs, you can hire an assistant and inquire about the guest’s allergies so that your caterer and plan accordingly.
Final Word
While your event planner takes care of the rest from here, all you need to do is relax and tick things off your event preparatory checklist.
